Ten screens, three doors.
Every screen below is the product's real interface carrying invented data. We build these frames to publish rather than screenshot the live system, because the live system holds real guests' details. Nothing here is a mockup of something unbuilt — where a capability is not live, we say so on its own page.
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Statement lines matched against the payments they were expected to settle.
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Profit and loss per villa, honouring sublet and managed economics separately.
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The system states its own contradictions — a cost entered twice, a booking that overlaps itself.
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An owner statement generated from the P&L's own numbers, not retyped beside them.
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Agents check the calendar and see the rate themselves. You still confirm every booking.
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Commission counted on the booking itself — what has landed, what is pending.
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One villa library, always current — never last year’s presentation.
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The trip plan attaches to a real booking rather than to a mailbox.
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Every concierge request in one queue, carrying its own state.
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The guide your team curates, in the guest’s hands, grouped by mood.
Built for a company like yours
Villabase is for villa management and rental companies running roughly 5 to 50 villas with a team of 2 to 10 people and no developer on staff — the size where spreadsheets have stopped coping but an enterprise PMS would cost more to run than the problem it solves.
If you manage three villas, a spreadsheet is genuinely fine and we will tell you so. If you run four hundred, you need something we are not. The rest of who we can't serve →
Start where it hurts
Each one stands on its own — take the tool that solves this season's worst problem, and add the others when they earn it. Anything not yet live is labelled as such.
Villabase Flow
The operations core. One screen, zero spreadsheets.
- Reservations, payments and extras tracked to the euro
- Bank reconciliation — statement lines matched to expected payments
- Per-villa P&L honoring sublet and managed economics
- Owner statements in one click, from the P&L's own numbers
Villabase Connect
Home for your agents — and the ledger of their money with you.
- Villa library, always current, every view logged
- Live availability search with your confirmation gate
- Invoicing unlocked on the booking; confirmation PDFs
- A message thread per reservation
Villabase Stay
The guest layer — care made operational.
- Guest profiles, preferences and group bookings
- Concierge requests that confirm themselves by email
- Day-by-day itineraries and recommendation guides
- Magic-link guest portal in final rollout
One database. Three doors.
The three products read and write the same database — live triggers, not sync jobs. An agent booking promotes itself into your P&L, commission subtracted. A receipt appears on the agent's booking the same minute. Every reservation builds its guest profile. Nothing is reconciled, because nothing ever disagreed. How the platform works →
Battle-tested, not beta.
Villabase was built inside Mykonos Mood, a villa management company in Mykonos — and runs its live operations today: the reservations, the bank reconciliation, the costs, the agent bookings. Read what it actually replaced — and what has not been proven yet →
Villabase does not sync your OTA calendars, charge your guests' cards, or file your taxes. Connect runs one villa company per deployment today, and WhatsApp isn't wired — email and Telegram are. We'd rather tell you here than have you find out in month two. The full list, and the roadmap: what Villabase does not do →. And if you want to click around yourself before talking to us — a sandbox with demo data is on its way; ask for early access.